Availability & Scheduling

Your availability controls exactly when people can book you. Set your recurring weekly hours, add guardrails like minimum notice and buffers, block off specific dates, and cap how many meetings you take. Everything you configure here feeds directly into the slots invitees see on your Events & Booking pages.

Weekly Hours

Your weekly schedule defines the recurring hours you are open for each day of the week.

1. Go to Availability from the sidebar
2. Toggle each day on (available) or off (unavailable)
3. Set the start and end time for each available day
4. Add multiple time slots to a single day (for example, 9:00–12:00 and 14:00–17:00) to build a lunch break or split shift
5. Click Save

Time slots on the same day cannot overlap, and each slot's start time must come before its end time — the form will flag either problem before you save.

Timezone

Each schedule carries its own timezone. Your hours are stored against that timezone, and invitees always see slots converted into their own local time. If you move or travel, update the timezone on the schedule so your hours land where you expect.

Scheduling Rules & Guardrails

Guardrails fine-tune which of your open hours are actually offered, so meetings land with enough notice and breathing room.

Minimum gap before booking

The Minimum gap before booking (minutes) setting is the minimum notice required before someone can book. For example, if it's 10:00 and you set 90 minutes, the earliest bookable start time becomes 11:30.

• The enforced minimum is 30 minutes — if you enter a lower value it is raised to 30 automatically (the field accepts 30 to 120).
• This gap is enforced again at booking time, so a slot that has slipped inside the notice window can no longer be booked.
• Not sure what a field does? The info tooltip next to it opens on click or tap as well as on hover, so it works on touch devices too.

Buffers before and after

Buffers reserve padding around each meeting so bookings never stack back-to-back.

• Buffer before events (minutes) — prep time held before a meeting starts
• Buffer after events (minutes) — recovery time held after a meeting ends

Each buffer can be set from 0 to 240 minutes.

Booking window

How far out can people book? (days) limits how far into the future invitees can schedule. The default is 60 days, and it can range from 0 (today only) up to 365.

Minimum lead days

Earliest day people can book sets the minimum lead time in days. Use 0 to allow same-day bookings, or bump it up to require notice — for example, 1 means invitees can only book from tomorrow onward.

Date Overrides

A date override replaces your normal weekly hours for one specific date — useful when a single day differs from your usual pattern.

1. In Availability, open the date overrides section
2. Pick the date you want to change
3. Set custom hours for that date, or mark it as unavailable
4. Save the override

Overrides apply only to the exact date you choose and leave the rest of your weekly schedule untouched.

Holidays vs. Vacations

Both holidays and vacations block booking on the dates they cover, but they are entered and managed separately so your time off stays organized.

Holidays

• Bank holidays and company-wide days off
• Added as single dates
• Listed on their own so shared, recurring closures are easy to see

Vacations

• Personal time off
• Entered as a date range — pick a first and last day, and every date in between is blocked
• Grouped into ranges in their own section, separate from holidays

Meeting Limits

Meeting limits cap how many meetings can be booked while a schedule is active. You can add up to three limits — for example, no more than 4 per day, 15 per week, and 40 per month at the same time.

1. In the Meeting limits section, click Add another limit
2. Enter a number of meetings (1–100)
3. Choose the period: per day, per week, or per month
4. Save your availability

How limits are applied when someone tries to book:

• When a host has already reached the cap for the period that contains a requested slot, that time is not bookable for them.
• For team or round-robin events, a capped host is skipped and the booking moves to the next available host. Only when every eligible host is capped does the invitee see a friendly “meeting limit reached” message asking them to pick another time.
• Week boundaries follow the ISO standard (weeks start on Monday).
• Limits are evaluated in the host's timezone, so “per day” and “per week” align with the host's own calendar.

Multiple Schedules

You can keep several schedules — for example “Regular Hours” and “Summer Hours” — and attach different ones to different events.

• Create a new schedule and give it a name. Your first schedule automatically becomes the default.
• Rename a schedule at any time. Names must be unique — you can't reuse a name that another of your schedules already has.
• Delete a schedule you no longer need. You can't delete your last schedule — you must always keep at least one.
• When you delete a schedule, any events attached to it fall back to your default schedule so bookings keep working.
• Deleting your default schedule automatically promotes another schedule to be the new default.

The default schedule is what every event uses unless you explicitly assign a different one. Team members' own default schedules drive their availability on team events.

Need Help?

If your slots aren't showing up the way you expect, check our Troubleshooting guide or Contact Support.